Introduction
PostPrint ("we," "our," or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our research paper management platform.
Information We Collect
Information You Provide
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Account Information: Name, email address, ORCID iD (optional), and password
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Profile Information: Research interests, affiliation, and profile photo (optional)
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Research Content: Papers you upload, annotations, notes, folders, and citations
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Collaboration Data: Information about organizations, projects, and shared folders
Automatically Collected Information
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Usage Data: How you interact with PostPrint, features used, and time spent
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Device Information: Device type, operating system, browser type, and IP address
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Cookies: We use essential cookies for authentication and preferences
How We Use Your Information
We use your information to:
- Provide and maintain PostPrint services
- Manage your account and authenticate access
- Store and organize your research papers and notes
- Enable collaboration features with other users
- Send service updates and important notifications
- Improve our services and develop new features
- Ensure security and prevent fraud or abuse
Data Storage and Security
Your research papers and notes are stored offline-first on your device with optional cloud sync. We implement industry-standard security measures including:
- Encryption of data in transit (TLS/SSL)
- Encrypted storage of sensitive information
- Regular security audits and updates
- Secure authentication with password hashing
- Access controls and monitoring
Data Sharing and Disclosure
We never sell your data. We only share your information in these limited circumstances:
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With Your Consent: When you explicitly share papers or collaborate with others
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Service Providers: Third-party services that help us operate (hosting, email, analytics) under strict confidentiality agreements
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Legal Requirements: When required by law, court order, or to protect rights and safety
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Business Transfers: In the event of a merger or acquisition (with notice to users)
Your Rights and Choices
You have the right to:
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Access: Request a copy of your personal data
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Correction: Update or correct your information
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Deletion: Request deletion of your account and data
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Export: Download your papers, notes, and data
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Opt-out: Unsubscribe from non-essential emails
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Object: Object to certain data processing activities
To exercise these rights, contact us at privacy@postprint.net
Data Retention
We retain your information for as long as your account is active or as needed to provide services. When you delete your account:
- Your personal data is deleted within 30 days
- Shared content in collaborative spaces may be retained for other users
- Anonymized usage data may be retained for analytics
- Backups are deleted according to our backup retention schedule
International Users and GDPR
PostPrint complies with GDPR and other international privacy laws. If you are located in the EU/EEA, you have additional rights under GDPR including data portability and the right to lodge a complaint with supervisory authorities.
Children's Privacy
PostPrint is not intended for users under 13 years old. We do not knowingly collect information from children. If we learn we have collected information from a child, we will delete it immediately.
Third-Party Services
PostPrint may integrate with third-party services such as:
- ORCID for researcher identification
- Crossref and PubMed for paper metadata
- Cloud storage providers (optional)
These services have their own privacy policies, which we encourage you to review.
Changes to This Policy
We may update this Privacy Policy from time to time. We will notify you of significant changes via email or a prominent notice in the application. Continued use after changes constitutes acceptance.
Contact Us
If you have questions about this Privacy Policy, contact us: